Case Study: Enhancing Document Collaboration at Greenfield Architects with Orosoft Doc

Client Overview

Greenfield Architects, established in 2010, is a mid-sized architectural firm specializing in sustainable building designs. With a team of 30 architects and designers, they manage multiple projects that require extensive documentation and collaboration.

Challenges

Inefficient Document Collaboration

Team members faced difficulties collaborating on documents, leading to version control issues and miscommunication.

Limited Remote Access

The existing system lacked robust remote access capabilities, hindering productivity for team members working off-site.

Security Concerns

Sensitive project information required a secure platform to prevent unauthorized access.

Solution: Implementation
of Orosoft Doc

To address these challenges, Greenfield Architects adopted Orosoft Doc, a document collaboration platform enabling real-time sharing, editing, and management of documents.

Implementation Steps
Needs Assessment

Conducted a thorough analysis of Greenfield's document management processes to tailor Orosoft Doc to their specific requirements.

Customization

Configured Orosoft Doc to align with Greenfield's workflows, including setting up project-specific folders and access controls.

Training

Provided comprehensive training sessions to ensure all team members were proficient in using the new system.

Integration

Integrated Orosoft Doc with existing tools such as CAD software and email clients to streamline workflows.

Results
Improved Collaboration

Real-time editing and commenting features enhanced teamwork, reducing document turnaround times by 30%.

Enhanced Accessibility

Cloud-based access allowed team members to work on documents from any location, increasing flexibility and productivity.

Strengthened Security

Advanced access controls and secure cloud storage ensured that sensitive project information remained protected.

Implementing Orosoft Doc has transformed our document management process. The platform's real-time collaboration features and robust security have significantly improved our efficiency and project outcomes.

— Emily Johnson

Senior Architect at Greenfield Architects
Conclusion

Orosoft Doc provided Greenfield Architects with a comprehensive solution to streamline document collaboration, enhance accessibility, and ensure data security. This case exemplifies how adopting a tailored document management tool can address specific business challenges and drive success.